Entries labeled as organize

Making order in half-second steps

November 4, 2009

in forest

Do you remember the last time you took a walk in the woods?

Maybe you can recall the quality of the light, the views and scenes that passed you, the kinds of plants and trees along the way, or the companions who accompanied you. There’s something meditative about the woods.

Practically speaking, most people find that a walk in the woods is fairly easy to do. You simply choose a place to begin and then start walking. It’s so obvious how to take a walk in the woods that it hardly seems worthwhile to explain it.

You just start.

You don’t worry about step 247 or bridge number 2 or the fourth squirrel. You just walk.

Organizing is like that too.

Organizing is just like a walk in the woods. You begin. You take a single step forward – and another – and another, pausing occasionally to take in the sights.

Except when it isn’t.

Unlike walking in the woods, people do get stressed about where to put things (step 247) or how to deal with email (bridge number 2) or dealing with time management (the fourth squirrel). When you worry about these things, it’s as though you’re standing stock still in the middle of the path with your eyes closed.

You can’t get there any faster by thinking so hard.

Just take a step.

Depending on the length of your legs, a single step happens in about a half-second. Is there something you can you do in your space today that would take a half-second?

The idea isn’t to get to the end of the trail in one fell swoop. Your legs aren’t that long – and neither is your attention span.

Maybe, just maybe, you’d be willing to take a “walk” through your workspace today, taking half-second actions to move what you can.

That fourth squirrel will appear when it’s supposed to and no amount of thinking will make it come faster.

Enjoy your walk.

Making peace with your magnificent brain

October 28, 2009

It’s a lot more organized than you realize.

A deer in the technology headlights

Over breakfast this morning, Inspired Spouse, who is a lover of all things technological, informed me that there is a new android from Google. (blank look)

At least that’s what I heard. Inspired Spouse informed me gleefully that it was a kind of phone. Which could possibly be synced with a computer and other digital devices so that you could access your information anywhere.

If this is going over your head, don’t feel badly. Although I appreciated the information and enthusiastic delivery, I wasn’t tracking the whole thing myself.

A dose of healthy skepticism

I confess. I tend to reserve my rejoicing regarding new products that organize. Whether it’s a phone or digital doodad or paper organizer or (insert retail item of choice), there is simply no better organizing tool than your own brain.

Unfortunately, unlike many gadgets, your brain comes with no user’s manual. This makes it easy to fall prey to the belief that your brain is broken. Disorganized. It’s easier still to succumb to clever advertising that convinces you that some doohicky will make you be organized and save your life.

Celebrating your brain

This is a topic we’re discussing in the Inspired Organizing program right now: the truth that your brain is organized. Really. Since the day you were born. In fact, as you went through childhood and got older, your brain became even more refined and orderly.

Like any tool, you just need to know how to use it. The two keys to utilizing this miraculous natural order inside your head are awareness and space.

Key 1: Awareness

Awareness is most effective when you concentrate on your strengths (for example: creativity, appreciation for color, skill with words, estimation of distance). Even though we all have weaknesses, they’re really, really hard to change. So, by focusing on what you naturally do well, you get lots of good-feeling material to work with in your organizing.

To create awareness, just jot down a list of things your brain is really good at. You may find you want to use some of these strengths in your organizing systems. You might even discover that you already do!

Key 2: Space

In my experience, the people who create the most satisfying, enduring organizing systems are the ones who allow their process to be spacious. In other words, they stop looking for a quick fix.

Stepping out of the quick-fix mode is challenging in a culture that values taking a pill to solve dis-ease and buying its way out of problems. Frankly, choosing to step out of that mentality is a decision I have to make again and again, not just once. But it’s worth it.

Organizing is a process that evolves over time – because you evolve over time. Thank heavens for that! I invite you to notice if you’re open to creating an attitude of space in your life – so there’s room for discovery.

Things to try

Become aware of what you’re good at: As suggested above, take a moment to write down all the things your brain is naturally good at. Add to this list over time. Then think about how your might use these strengths in your organizing.

Create space: While you’re writing, jot down your thoughts to these question: How open are you to letting go of the quick-fix mentality? What might need to shift in your life in order to accomplish this?

What do you do to keep track of passwords?

September 21, 2009

The “What do YOU do?” series gives you a glimpse into my life as a messy, creative person and invites you to share your organizing insights and ideas. Jump in – you’re an expert on your own experience.

Passwords.

Aside from their helpful purpose (to keep your sensitive information safe), they can be kind of a hassle to remember, to find, to concoct.

Here’s what I do to remember to remember passwords

What is currently working well for me:

Low tech. I wrote them down – every last one – on a piece of paper. Remembering them is hard. My magic password sheet makes it easy.

Bright and shiny. The magic password sheet lives in a see-through red plastic sleeve that is practically impossible to miss.

Handy. I keep it very close to me in the most convenient place. No, not my Brownie Smile. My magic password sheet. I can reach out my right arm and – voila! – there it is! Lickey-split!

Security. My vivid imagination gets me to worry sometimes that a nefarious character will get their grubby paws on my magic password sheet. So all of my passwords are written in code. The passwords on the paper are not the actual codes themselves, but I know what they mean.

Laugh if you will, but I sleep better at night. :)

What I’m currently working on:

Remembering to write them down. Whenever I set up a new account somewhere, I write down the login and password on my magic password sheet. It’s not hard to do, it’s just sometimes a trick to catch myself in the act and recognize, “Hey! I’m creating a new login name and password! Better write it down!”

I say it all the time because it’s true — organizing is a process. This is so much better than perfection.

What do YOU do to keep track of passwords?

What works really well for you? What are you working on?

Share your insights and ideas! Your comments on your own process are welcome. I also request kindly that you not give advice to me or others unless it’s specifically requested. This makes exploring safe and learning possible for every reader.

You are here – and that’s perfect

August 19, 2009

You are here.

Although you’ll rarely catch me at the mall, I’m a fan of those big kiosks that harbor a colorful, glowing diagram of the entire place.

No matter how lost, there’s a friendly star that tells me where I am.

Knowing where you are helps orient you. It helps you find direction to move forward confidently. It helps you appreciate where you’ve come from.

A map for an inspiring home office

Just for you, I made a map that shows how to create a workspace that nourishes you. It has seven basic steps. (You’ll just have to imagine the glowing colors.)

  1. Feeling deeply stuck and unsatisfied.
  2. Creating an idea of the workspace you really want.
  3. Taking stock of how things are today.
  4. Clearing out the things that no longer serve you or your business.
  5. Finding intuitive places for the things you want to keep and use.
  6. Enjoying a fairly functional, soul-nourishing workspace.
  7. Creating fun, intuitive systems for projects and business tasks.

Where are you?

If you’re working on several of these steps at once, that’s totally normal. You may also find that you repeat some steps again and again. No judgment about it, that’s just how it works. It’s a process.

What step(s) are you on today – and how do you feel about it?

(Reminder: Comments before August 24, 2009 enter you to win some fun stuff from Inspired Home Office. Please feel free to participate!)

How a cute purse can help you reach your financial goals

June 11, 2009

Money management ideas for the faint-of-heart

Okay, so I’ll come right out and say it:

Budget.

Sounds terrible, doesn’t it? It almost sounds like “diet.” Add a little free association and you get cutting back, cracking down, belt-tightening, and more. (cringe)

You’re smart – you realize that a budget is a good thing, but what’s a creative person to do with all these painful-sounding restrictions? Ouch! And yuck!

Nerdy words

When I find myself confused about a term, I usually look it up to see where the word came from (thanks, Mom). In this case, I am in complete resistance to the word budget (maybe you are too), so I looked it up.

What I discovered was fascinating! Budget is derived from French, Celtic, Latin, and Old English and means “leather pouch or bag.” In fact, the Middle French derivation, bougette, actually means “cute bag.”

Leather pouch? Cute? These are not exactly the words one associates with budget.

Further inspection

The dictionary also had a long and scary definition of budget that would have made an MBA or CPA grin maniacally. Let’s ignore that part and stay with the word origin instead.

The thing I love about the leather pouch is that I can imagine holding it. You can really imagine the softness and smell of leather and feel the weight of your money inside it. It’s an evocative image, this bougette.

With your bag in hand, you can imagine going to the market in Old England and spending what you had in the pouch – arriving home with an armload of tallow, fresh eggs, and cloth. Tactile yum-yums!

Modern day hiccups

Confession: My relationship with money (like a lot of people’s) hasn’t always been healthy. Neglectful, even.

Most of my spending is virtual (debit cards, online purchases, online banking, etc.). I’m a whole step removed from that leather pouch because I have only theoretical numbers instead of real live coins and bills.

The convenience of virtual financial transactions is a huge time-saver, but some money gurus say that it’s better to use cash, because you can hold it in your hand. It’s real. Make your own determination on this, but I believe that the outcome of virtual spending in my life is not knowing where it goes and spending more than what’s in the pouch.

The reality is…

Abundance theorists will hate me for saying this, but there’s a finite amount of money in the pouch. Someday you can grow more, but right now, you have what you have.

The leather pouch, the budget, creates structure. Without this structure, your money slips away, bouncing down the cobbled streets and willy-nilly into others’ hands.

The walls of the pouch, the budget, help support who you are and get where you want to go. And knowing the exact nature of the container means you can plan what you do with the contents.

Dood! What does this have to do with organizing?

Ha! Have I drifted too far afield? I’m having a lot of fun with this Old England analogy.

Okay. If you have dreams and goals for yourself and your business, get familiar with the shape of your container. Consider spending time developing a healthy relationship with your money facts.

A budget isn’t about sacrifice. It’s about making decisions that are in alignment with your goals. That’s all.

For example, if your goal is to be gainfully self-employed doing work you love, buying a yacht might take you off course by giving you debt you can’t afford. If you dream of building a home for your family, buying decor and furnishings beforehand might delay the groundbreaking. That new (fill in the blank) might look adorable, but how does buying it fit with your goal of being debt-free? Just notice.

There are no right answers. There are only actions that bring you closer or farther from your goals and dreams. You still have to live while you’re reaching those dreams, so be kind to yourself.

Things to try:

To organize, become familiar with your money container, your bougette.

1. Write down your answers to the following questions: What do you dream of doing with your life? What are your goals?

2. Determine your average monthly income (the money in the leather pouch) and monthly expenses (what you let out of the pouch) based on your current income and spending. Remember to add in expenses (like insurance) that happen less frequently than once per month.

3. Draft a spending plan (budget) that will support progress toward your goals. Adjust it as time goes on to reflect the realities of life. Be sure to celebrate your progress!

And let me know how it goes!

Your happy lumps of creative goodness

May 14, 2009

The upside of piles and why your brain likes them so much.

Maybe you loved taking human biology in school – maybe you hated it. I was a fan, myself, until we reached the chapter about the brain.

The stomach? Got it.

The heart and lungs? Got it.

The filtering liver – a little mysterious – though comprehensible. But, to me, the human brain was a gray globby thing that made no sense at all.

The problem? The aforementioned “globby” part. I couldn’t see the mechanics. Studying neuron cell diagrams didn’t help one bit. I just couldn’t wrap my brain around how that tofu-like mass could made my body move, see, or think.

Now that I’m a more patient grown-up, I’ve dedicated myself to learning about the brain to include in my work. At Inspired Home Office, of course, we talk a lot about the brain since it has such a profound impact on how you concentrate (or not) and how you organize your stuff.

Ready for some nerdy stuff?

Some research circa-1970, discovered specific neurons in your brain that process the edges of objects. Object edges? Crazy. There are, in fact, even neurons that respond to the distance between and the movement of object edges, too.

Uneducated, but my guess is that this edge-noticing neuron helped our ancestors visually track prey and predators.

Even if you’re not hunting buffalo or running from an angry mastodon, this research is relevant to organizing your workspace.

Edges in your office

Take a good look around your workspace, and I’ll bet you’ll find object edges everywhere.

Your computer screen has them. Papers have them. Books, files, pens – you name it. It stands to reason that the more edges your brain has to process, the more likely you and your brain might get overwhelmed. All those edges!

Lumps

A lot of creative people, including many of my clients, like lumps. Compared to lots of scattered papers, for example, lumps of papers are soothing. Scattered papers have tons of edges. A lump, by contrast, only has one set of edges.

See where I’m going with this?

If you pile stuff together, you’re actually giving your edge-processing neurons a break. How cool is that?

The trouble starts when you can’t find what you need in your lumps. You can’t always see what’s in your lumps because, well, they’re in a lump! :)

Helpful lumps and woozles

With apologies to Christopher Robin and Pooh, if you like to lump, you can put your things into helpful lumps:

  • Helpful lumps allow you to see things and not forget about them
  • Helpful lumps allow you to mentally process as few edges as possible
  • Helpful lumps take up less space than a regular lump

My favorite kind of helpful lump looks like this:

This type of stair-step file holder has a small footprint on your desk, but allows you to see everything at once. (URL added to photos for your convenience – I’m not a vendor for the companies that carry these products.)

Incidentally, I’m not crazy about the folders with clasps (in photo) since they’re hard to get into. But the black wire thing is awesome.

Other helpful lumps can look like this (Notice the lack of a lid? Definitely a good thing.):


Or this…

Mine?

Okay, I’ll show you. It looks like this:

Client files were removed for privacy – I’m not that neat. Oh, and don’t talk to me about the wallpaper. It’s a project, trust me. :)

Other ideas? Your helpful lumps don’t have to live in a folder. I worked with a client recently who was thinking about putting up shelves and giving each project its own basket on the shelf, like a little nest for each idea to incubate in.

Be creative with making more helpful lumps. Trust what you need.

Things to try

Do you have a bunch of randomly sorted items that make your brain process edges?

Play with putting them into helpful lumps using the examples above and see what happens. It can be surprisingly fun!

Organizing with heart

October 10, 2008

How to use your natural gifts to make you more organized

If you think back over your work history, you may laugh at the wide variety of jobs you’ve held. Think about it for a minute. When you’re creative, it almost can’t be helped!

Personally, I’ve been a Sears customer service rep, a camp counselor, a CPR instructor, a substitute teacher, a volunteer coordinator – and that’s just the beginning.

The essence of your work

The amazing thing is that as widely as your job descriptions have swung, there is a common thread between all of them: your work allows you to express your divine gift.

Your divine gift is not a skill or talent or technique. It’s not something you do. It’s an essence, a reflection of the Divine within you. Compassion, strength, love, grace are all examples.

The interesting thing about one’s divine gift is that it’s often hard to recognize. You’re immersed in it all the time, so it doesn’t seem exceptional to you – like the proverbial fish can’t see the water it’s in. It takes time to discover and begin to consciously own it.

What your divine gift is for

Each person has a purpose. There’s a passage I love from the Bible that says, “No one lights a lamp and then covers it with a washtub or shoves it under the bed. No, you set it up on a lamp stand so those who enter the room can see their way.”

Your divine gift is like a light. Your purpose is to bring your light into the world. Not everyone chooses to do this, of course. It takes commitment. But if you’re on the entrepreneur’s path, your light is shining as you share your divine gift.

How does this relate to creating an organized, inspired home office?

Maybe you’ve hired an organizer in the past – but nothing stuck. Or you read an organizing book and got overwhelmed. This is really common if you think that the goal is to be organized.

It isn’t.

If you’re striving for an organized space and are continuously “failing” at it, it’s because you need a new perspective. In my work, the goal is never to be “organized.”

The goal is to create an environment that helps you share your divine gift with the world.

Organizing helps your divine gift flow into the world unobstructed. It’s a means to an end, not the end itself.

Forget tidiness. You don’t need cute, matchy boxes. You don’t even have to be pile-free. All you need is a workspace that allows your love, your gift to reach those who need it.

Things to try

1. Let yourself off the hook

If you’re obsessing, stressed or frustrated that your space feels terrible, let that be okay – for just a few minutes. Accept it exactly the way it is for the moment.

2. Ask

What divine gift are you bringing to the world? What essence is coming through you from all your varied jobs? Sit in silence for a little while and listen for an answer – something will come up from within you.

3. Then inquire

What do you need and what does your workspace need so that your divine gift can come through? What blocks can you clear so that you can really reach the people who need you gift?

My guess is that if you take a time with these questions and write down your responses, you’ll get ideas that will really help your business grow. You may find that you don’t need cute little boxes, but something more real, more holy, and more you.

I’d love to know how it goes.

(For a tender, fabulous book that lists Divine qualities, see The Sufi Book of Life by Neil Douglas Klotz.)

Is comparison messing up your office?

June 18, 2008

Your best buddy has a perfect office, neat as a pin.

You notice the display at Office Big Box has furniture that look so organized and tidy.

You drool over the latest office feature in Martha’s magazine that looks so adorably perky.

The green-eyed monster has moved into your office and has taken over whatever semblance of  confidence you may have had.

How’d that happen?

It’s natural to look around you for solutions – especially if you’re stuck or dissatisfied with something in your life. And while searching for ideas and inspiration is great, it’s downright depressing to look at how others do it and compare theirs to yours.

“That’s so expensive, I don’t have that kind of money to spend.”
“That looks impossibly neat, I could never keep my office as clean as she does.”
“My office isn’t that big, I don’t have anywhere to put anything!”
“I’ve got so much paper and stuff, I could never get my office to look like that.”

Do these comments sound depressingly familiar?

Or, worst of all, there’s:

Thank God no one sees my office.

Comparison, unveiled.

When you compare, you see differences. And they keep you stuck. Comparison can make you feel badly about how your office looks, your self worth, and even doubt whether you’re an effective business owner. Comparison can become a downward spiral of self-doubt and self-loathing.

If you feel some of those terrible feelings about yourself or your office, you’re not alone.

The answers aren’t out there. They’re in here.

If you’re struggling to put order and beauty in your workspace, I want to let you in on a secret: the key is inside you.

You can look at a million websites for ideas and read dozens of books about organizing, but all that information will not change how your office looks or feels. I’ll bet you already know that.

If you’re looking outside of yourself for answers, you’re missing out on a valuable resource: your own wisdom.

Self-defining vs. comparison

All those people you were comparing yourself to? They all had something in common:

  • Your best buddy knew what she wanted.
  • The Office Big Box furniture designers knew what they wanted.
  • That Martha Stewart – she knew what she wanted (doesn’t she always?).

It’s not like they all had some magic formula that you can’t access. Each of them had a vision – and then they created it in real life.

Find your vision

To banish the green-eyed monster and gain back your workspace mojo, here are 3 practical steps to take:

1. Ask yourself what you want.

What is it you need to work peacefully in your office? No matter how far from it you may feel, write it down or draw a picture of it – and describe it in as much detail as possible.

The purpose of doing this is to forge a clear idea of what your perfect office is like. When you see ideas in magazines, they become tools rather than deterrents to your progress.

2. Figure out what your parameters are.

What’s your budget, space needs, storage needs, etc. This puts your vision into real-life perspective.

3. Start taking small steps toward your vision.

Once you’re clear, the best thing to do is take action. Sitting on your hands will just make you frustrated. What’s one small thing you can accomplish toward your vision? What’s a tiny thing you can do today?

The important thing is to focus on small steps, because they add up. And they’re so much more compassionate.

Putting paper in its place

January 30, 2008

An inspired look at reducing your paper-induced stress

Since the ancient Egyptians began writing on papyrus 5000 years ago, humans have been making decisions about where to store these flimsy pieces of plant pulp.

Fortunately for us in the modern era, paper isn’t as fragile, expensive, or prone to rot as those hammered fronds. But it does mean that we can acquire a lot more of it than the ancients ever did. A ton. Even in our technology-rich world, people still rely heavily on print and paper.

Look on your desk right now and you might find things like mail, bank statements, records, books, checks, correspondence, receipts, printed emails, files, and more. All of it paper. Ra help us!

Paper’s like water

The interesting thing about paper is that it’s a lot like water. If there’s a clear direction, it will end up where it needs to go with a minimum of fuss. It will “go with the flow.”

When the direction of the flow of paper isn’t defined, it will pool up in unexpected places and in undesirable volumes. When life gets crazy and when you put off handling mail for a while, it can become a tsunami-like wall of paper.

Today, we’ll hone in on the kind of paper that comes to you unbidden: mail.

What’s in your mail?

Simply put, mail is made up of containers (envelopes, boxes) and contents (everything inside them). But it’s not that simple. It can include postcards, newsletters, coupons, fliers, catalogs, and more. It gets sent to you equally by people you want to hear from and people you don’t.

Some mail requires action: urgent, moderately urgent, not urgent at all. Mail comes from someone who wants you to respond in some way. As if you don’t have enough to do.

This may be obvious, but because there are so many choices to make about all this mail it’s often easier to deposit it in one location and close the door.

Where does it come from?

Come rain or snow or storm of night, the stuff I get in my mailbox arrives every day at about 10am. When we first moved into our house a year ago, we had no system. So the mail piled up. Our personal mail, business mail, stuff for the previous tenants. Everything. It was a mess.

At a spot in the kitchen where everything was landing already anyway, I set up a mini-mailbox. There, we divided the mail by who it was addressed to.

Now, it’s my daily routine to pick up my mail and sort it at the mini-box. I open everything immediately and discard of all the things I don’t want: envelopes, inserts, credit card offers, etc. I have plans to put a recycle bin and a shredder nearby, so all that’s left over will be the items that need action.

Where does it go?

Deciding where to put things once they come into your life is a personal decision that is unique to you.

To discover what works best for you, watch how you obtain your mail and observe the path it travels from the mailbox to your desk. Over time, you will begin to notice where it pools up and stagnates.

Where do you put it?

Where things accumulate, you need a way to remind yourself to take the next action step.

If, for example, that piece of mail is a bill, where would you like to put it so that you remember to pay it? If it’s a conference registration form, where will it live so you remember to take the next step (like filling it out or checking your budget)?

Everyone does it differently according to their own preferences. I have one client who uses a vertical file folder system with a file for bills and a file for receipts to enter into her bookkeeping software. I like to file it out of sight after putting a task in my organizing software.

What would work for you? Follow these steps to find out.

Things to try

1. Notice where your paper comes from

For a few days, bring a heightened awareness to the myriad sources of mail and paper in your workspace. You don’t need to fix or change anything, just notice with curiosity the places it all comes from.

2. Stem the tide

You may see after a few days that there are ways to reduce the volume of mail and paper.

When I noticed the number of catalogs we were getting, I called each business and requested to be removed from their mailing list. This may sound tedious, but the volume of mail decreased dramatically within a month – so there was less to sort.

When you start reducing the volume you have to deal with, it’s a profound way to care for yourself and nurture your business.

3. Think about where you want the things you need.

Look carefully at what kinds of things accumulate and notice what you need and trust the answers that come up for you. Often simple solutions are the most effective.

Help! The mail is taking over!

January 16, 2008

Creating calm after the storm

A few weeks ago, I asked readers to send in questions about their home office struggles and anything they’ve been wondering about. I made this request partly because I just like to hear from you. :)

And also, of course, because I want to help.

I received an email from my buddy, Karen, who is a parent coach (and a darned good one!) in Portland, Oregon. Here is what she said:

Well, [my issue is] not at all wacky, but actually fairly boring. MAIL! It’s taking over! UGH!

Okay, taking a deep breath now. . . I got behind on a bunch of stuff and I’m a bit overwhelmed getting caught up again, so my desk looks like a typhoon hit it. Not sure when I will have time to clean it either. Thank god it’s a roll top!

Anyway, some strategies for handling mail and maybe for handling a back log without the overwhelm would be great!

The thing I love about Karen’s email is that it’s so honest. We all have times in life like this and maybe you laughed in self-recognition reading it – I know I did! So when you read this, Karen, just know that you’re in good company.

From the backlog – into flow

You probably know what a backlog looks like. If you say the word “backlog” out loud, it just feels depressing. And trying to “get through” a backlog pile can feel like a daunting, overwhelming, sloggy task.

Breaking it down

The most important thing to know about a pile of accumulated anything is that it’s made up of individual parts. It may look like one thing – a big pile – but if you look really closely, it has many separate pieces.

If you’re in the place that Karen describes, there’s just one way forward: pick up a single piece. Open it.

Then get rid of what you don’t want (envelopes, “don’t miss out” offers, credit card checks, etc.). Keep the bits that you really do want or need.

Then pick up the next piece. If you focus on one at a time, really focus on it, it helps keep the overwhelm at bay.

Tracking the important bits

If you do this for 20 minutes or so, what you’ll end up with is a pile of to-do’s. Things to file, things to follow up on, bills to pay, etc.

You may find it handy to write a list of these actions as you go so you don’t have to keep the whole pile on your desk to remind you.

Get support

If you’re overwhelmed by the pile you’re facing, that is totally okay (not to mention normal)!

You might want to do some self-nourishment before, during, and after the time that you work on it. Maybe you’d like a nice cup of tea or cocoa to sip on. Or some of your favorite music at a rousing volume. You could even include a trusted friend to assist you in person or maybe check in with someone by phone when you’re done to get a dose of encouragement.

It can also help to set a timer or otherwise restrict the amount of time you work on this project. A specific amount of time helps you make decisions faster and can give you some relief knowing an end is in sight.

Things to try

An overwhelm reframe

It’s common to have all kinds of fearful or judgmental thoughts about a backlog of stuff. If you notice these thoughts coming up, make space for them – and then remind yourself of how important your work is to you, your clients, to the world.

Instead of a “beat-self-up” session, choose to make your downsizing process an act of love and service to your business. Bring your heart into it.

Separate the wheat from the chaff

After establishing a time limit, pick up once piece at a time and decide what you’d like to do with it. Be kind to yourself by stopping when you agreed to (unless you’re really having fun).

Think sustainably

Next week, we’ll explore ways to stem the tide before it crashes in. Tune in then and find easy and encouraging ways to increase your peace and decrease mail-related stress before it happens.