Introducing the amazing, versatile stair step folder holder thingy! Isn’t she a thing of beauty?

Each of us has something like a stacker on our desks which holds work-in-progress folders, as well as the “to be read when I have a minutes and/or want to impress somebody who happens by” folder, and, of course, the “I have no idea what to do with this, but if I wait long enough I might have an epiphany” files. Sadly, these little organizers do little to actually organize us. Generally, they effectively hide the folder labels because they are all on the same level and cannot be easily seen.

 Ahhh, but here we have the perfect office accessory. This is the little black dress in the world of home office-ers. Not only is it inclined upward from front to back, making it possible to actually SEE what you have stored there, but it’s also made of 30% recycled materials! The best ones have high dividers that prevent papers from flopping over.

The only down-side I can find to owning your own amazing, versatile stair-step folder holder thingy is that you might find some nasty surprises when you clean out your old stacker.

“Huh. I thought I’d sent that form to the Internal Revenue Service MONTHS ago.”

Don’t like black? Try these on for size!

 I use this exact one in my own office.

Do you use a graduated file holder? If so, what do you put in it?

Yeah, me neither. But I suuuuure did want one.

To be 100% honest, I yearned for an office like that.

I sighed over the high-end woods and metals…pined for the sassy classy textiles tossed just-so on the lounging sofa…longed for the vast empty desk space to whistle while I worked…and whined for an upholstered wall with lots of inspiration and very few work reminders.

And I did all that sighing, pining, longing, and whining while slumped at an undersized, overwhelmed particleboard IKEA desk—in a small bedroom with barely enough room for rolling back my chair, forget an extra piece of furniture just for lying around and throwing blankets on.

If there was a square inch of empty space on my desk, I would’ve had to move the 8-inch stacks of paper and a rainbow snowbank of Post-Its to find it.

And if I wanted to find inspiration, my four blank beige walls with a few wilted postcards pinned to them were not the place to look.

This was my reality.

Reality? Check!

But the fantasy…oooooh, the fantasy!

I daydreamed of Pottery Barn’s pictured perfect spaces, full of bright windows and matching folders and furniture not made of dust and glue. In my sleeping dreams I walked among tall cabinets with tiny drawers full of treasures and sat at a gleaming empty desk.

And whether asleep or awake, I thought: “If I had an office like that, I would have a real business. And until I have that, I’m not a real business person. Because this mess of mine ain’t what a real business looks like.”

And then I found the first flaw.

I was flipping through yet another catalog and deep into the sighing, pining, and whining when I realized that none of the computer monitors had cords. Or the CPUs. Or the laptops either.

But then, what would be the point of cords when there were no outlets to plug them into?

Sometimes this was absurdly obvious, like the desk that was coyly positioned in the middle of a room. It was a shining steel-and-glass island floating in a sea of polished wood floor…

…that I’d have to abandon for the kitchen counter in four hours when the laptop battery died.

And good thing their office had those big windows for general lighting, because there were only two task lamps for the entire room. And, hey, how can someone pick the right folder when they’re the same color and alllll the way on the other side of the room?

It went downhill from there.

I’d finally seen those dream offices for what they were: Dreams. And someone else’s dreams, to boot.

Because my ideal office would need all kinds of lighting to shine me through the wee morning hours when I do my best work. And why have furniture to hold folders when I could organize my files digitally and get rid of paper altogether?

And it’d be pretty important to have cords to plug in and outlets to plug them into, wouldn’t ya think?

Sheesh…how was anyone supposed to get any real work done in there?

In the end….

As you’d guess, my real office looks nothing like those dreams. In fact, it looks like nothing…period.

I have a laptop, a portable wireless connection, a notepad, and a pouch of pens. And when I want to travel really light, I exchange the laptop for an iPad.

And that’s all.

No desk, no chair…no office.

Instead, my office is where I make it. Sometimes it’s in a noisy plaza across town and sometimes in a cafe downtown. Sometimes it’s a quiet corner of my local sandwich shop and sometimes it’s the soft sunny corner of my couch.

The world is my office.

I never pictured that. And those catalogs didn’t either.

So.

Please don’t compare and despair. The pictured perfect probably isn’t perfect for you! You’ll need more or less space, more or less light, more or less storage, more or less stuff.

Maybe you’ll discover you need a whole lot more. Maybe, like me, you’ll discover you need a whole lot less.

You’ll definitely need a way to plug stuff in

Don’t get me wrong, magazines and catalogs are great for ideas and inspiration, but only those. If you catch yourself sighing and longing and pining and whining, remember my opposite-of-office, chew on what would work best for you…

…and get real.

Crys Williams writes about ideas and tools for tiny online businesses over at Big Bright Bulb. Her office moves around, but you can always find her in the same place on Twitter: @bigbrightbulb.

Adorable, isn’t it? I’d be willing to bet that if I added a warming bed, it would be kitty bliss!

Hat tip to Nita for the resource!

It started back in September when I saw the first glittering tree in a store. Ohh noo, I thought. Here it comes.

If you’re the kind of person who has more ideas than time, the holidays are not your friend.

I’m here to tell you lovingly, compassionately, that if you felt like a zombie until March this year like I did, something’s got to give. You can’t do it all. Well, you could do it all, but the cost to your spirit, your business, and your loved ones is high. Consider making this year different.

Media soup

Our imaginations are captivated by images of the perfect turkey, a whirlwind kiss at the stroke of midnight, of towering heaps of presents gorgeously wrapped. More and more, I’m convinced that this advertising is the enemy of creative people. Although these images inspire us, they also give us a standard so high that we could work our fingers to the bone every day for 6 weeks and not enjoy a single moment of it. It’s too much.

The other thing? Imagine being yelled at for a whole month — how rested would you feel on day 30? Yet if you watch TV, read the paper, go online, or receive emails from major retailers, you are subject to this media screaming match. The sheer quantity of marketing messages increases daily until December 24th (1). Retailers want your money and they’ll entice, cajole, intimidate, and holler until you relent.

While the norm is to start shopping in December, but most of us believe we’re behind if we haven’t started by then. In the marketing industry, we’re called panic shoppers — and an amazing array of strategies are used to get us to part with out cash (2). In other words, companies use strategies that deliberately capitalize on your feelings of overwhelm and insecurity.

Whew!

In contrast with the seasons

This holiday hype is more in tune with spring/summer energy — for those lucky enough to be in the Southern hemisphere, at least there’s a bit more congruence.

In the northern hemisphere, we’re slowing down. If you pay attention to the energetic qualities of autumn and winter, you can feel the pull toward gathering, for completion, for storing up, for sloughing off, for deep, bone-loosening rest. These seasonal activities are vital for all living things, including human beings. We need rest in order to gather up energy for spring. We need to slough off so that there is room later for new arrivals. We need to store up so that we’re spared from expending excess energy.

We must exhale all the way out so that we have energy and space to fully receive what comes in. That’s what fall and winter are for.

Oddly enough, we’re the only critters on the planet that try to live contrary to the rhythms of the seasons. Holiday hype doesn’t help matters at all.

Bridging the gap

If you’re craving some sanity and calm, here are three strategies that help you feel less victimized and more grounded through the holiday season.

1. Create an intention for the holidays.

Today’s message includes a holiday gift to you from my heart. It’s a worksheet that helps you identify the essence of your holiday vision. Use it and you’ll actually enjoy your holidays with significantly less stress. You may even want to complete it with your loved ones.

Just print out the Holiday Worksheet (pdf) and fill in the following sections in this order:

1. What words describe how I would like the rest of 2010 to feel? What do I want? What don’t I want?
2. Describe how it is right now (or even how it was last year). What went well? What didn’t go well?
3. Below the green arrow, write all the things you want to do that will help you create the ideal season. Revisit this worksheet often enough to keep yourself on track towards your vision. Add steps as they occur to you.

Hold the intention of storing up energy for the new year. When you write down what you want, you gain clarity about what needs to be left behind and what choices will best support you. Want other ideas? Read on…

2. Say no. A lot.

If you want to let got of long-held family traditions, saying no can be challenging. Several years ago, I made the tough decision to not fly to Connecticut to spend the holidays with my family. It was hard because I get lonesome for them. However, our quiet, inspired celebrations at home truly nourish me in a way that an airport naked-body-scan, 8-hour flight with hundreds of stressed-out passengers, and a too-short visit ever will. It’s a trade-off. Saying no to the stress has made a positive difference in my relationship.

Saying no is an art form. It takes practice. When you say no, keep in mind that you’re really saying yes to the things that nourish you. This might sound selfish, but when your spirit is full, everyone around you benefits. Completing the worksheet above will give you an easier time declining opportunities or requests because they don’t fit.

3. Clean off your desk

Clearing off your workspace a few times between the holidays helps you wrap up unfinished business, and clearing away the related materials. Put tools in their homes so that you can find them again. This process clears the mental slate and makes space for what’s coming in 2011.

If you want support clearing your space, there is still room in both of the December Office Spa Days for enjoyable work time that gently eradicates the clutter and with it the related overwhelm.

One of the things I like to do is leave “breadcrumbs” for my future self. As I clear off my desk for holiday break, I write myself a note that includes instructions for when I get back in January. It feels great to have a reminder of where I left off and what my priorities are in January. Writing it down gets it out of your head so you can completely let go of it until the right time.

A gentle reminder

You do deserve a break and a restful end of the year. Let this message be a small whisper of sanity in the fray ahead. You can have the experiences you want this holiday season — and you’re worth the effort.

Please enjoy this sample narration from my brain last week while I was attempting to work on an Important Thing:

Argh! The cat’s licking is driving me crazy!! I wonder what’s on Twitter? (opens Twitter and reads a few entries)

I need to do that THING! Argh! Quit farting around! (closes Twitter) Okay, now work. (attempts to start the THING)

I wonder why those bees are hanging around outside my window… (ponders) What’s in my email inbox? (checks) Wait – what was I doing – oh! The THING!

Argh!

Two hours later, the THING was not done.

When I was a kid, it was the same scenario except I was supposed to be cleaning my room. I’d get distracted by some fascinating thing (shell collection, old books, etc.) in the attempt and my mom would speak from another room, “I don’t hear any cleaning going on in there.”

It used to drive my mom batty. Now it drives ME batty. If I had an employer, I’d have someone to keep me on task (maybe). But, like many, I am self-employed and sometimes get hopelessly off-track and can’t get back on.

Traction or distraction?

If I had traction, I would be moving forward with the THING. But in the scenario above, I was completely distracted and unable to focus.

If you have ADD or just think you do, maybe you can relate. We all have days like this. In fact, one of my favorite authors, Ned Hallowell, theorizes that even those without ADD may have the same behaviors when trying to juggle too many things.

If you get distracted like this periodically, it’s pretty normal. But, since it’s hardly a desirable place to be in very long, you might be wondering what to do about it?

Moving toward traction

Bouts of distraction happen. That’s just how it is.

Everyone has different symptoms when they’re feeling distracted, but the outcome is usually the same: you’re busy, but your work’s not purposeful.

Since I really believe it’s your office’s job to support you, sometimes making small adjustments to your space can help you feel less distracted so you can focus better.

Notice

Small adjustments come from the little things you notice around you. Be curious for a moment about what’s distracting you. On the crazy day I described above the sun’s glare was bothering me. I noticed the cat’s repetitious grooming. I looked around me and saw multiple open project folders were vying for my attention.

All of the things you notice are great information.

Adjust accordingly

Once you realize what’s pulling you off-track, take a couple of minutes to manage your experience. Remove the attention-grabbers. Your sanity is worth it.

For myself, I closed the blinds to keep the glare out of my eyes, I moved the cat off my lap, I put a project away that was messing up my desk, and closed the other blinds because the sun moved (well, technically, the earth moved).

Anyway, managing my experience helped me concentrate enough to start the THING.

Except when that doesn’t work

I tried to start the THING and got distracted. Again.

And then I humbly realized: I can’t bend focus to my will. Concentration can only be managed. Even in the clearest, most refreshing spaces sometimes people still can’t concentrate.

When focus is an Inside Job

When adjusting your external space doesn’t work, it’s time to look inside yourself and find out what is really happening. It’s what I call an Inside Job.

If your brain is zipping along at breakneck speed – while you’re compulsively checking email, Facebook, Twitter, and photos of your dogs all at the same time – it’s a symptom.

Sometimes you need a break. Or a glass of water. Or a 2-week vacation. No matter which way you slice it, your brain needs to be allowed to run free.

A desk can drag you down

Once upon a time, people moved around. They walked places, moved their bodies for work, rode animals, collected their own food. Frankly, it wasn’t that long ago.

Today, I know a lot of people who, for work, sit at desks for a large portion of the day. Me, for one. Now, that’s not such a bad thing. If not for the internet, Inspired Home Office wouldn’t exist.

But for many people that natural, vital movement is gone.

What to do about it

That compulsive internet checking is an attempt to meet the need for movement, except that it doesn’t work very well.

If you beat yourself up because you can’t concentrate, take a fresh look at what’s happening.

Robert Fritz, another of my very favorite authors, believes that taking breaks is vital to creativity. Who hasn’t gotten a good idea in the shower? Or out walking?

If you’re not productive and feeling antsy, move. That’s right. Get on up and get away from your desk. Do something you like. You’ll be surprised what good it’ll do you – and how much better you’ll concentrate when you get back.