Do you remember the last time you took a walk in the woods?

Maybe you can recall the quality of the light, the views and scenes that passed you, the kinds of plants and trees along the way, or the companions who accompanied you. There’s something meditative about the woods.

Practically speaking, most people find that a walk in the woods is fairly easy to do. You simply choose a place to begin and then start walking. It’s so obvious how to take a walk in the woods that it hardly seems worthwhile to explain it.

You just start.

You don’t worry about step 247 or bridge number 2 or the fourth squirrel. You just walk.

Organizing is like that too.

Organizing is just like a walk in the woods. You begin. You take a single step forward – and another – and another, pausing occasionally to take in the sights.

Except when it isn’t.

Unlike walking in the woods, people do get stressed about where to put things (step 247) or how to deal with email (bridge number 2) or dealing with time management (the fourth squirrel). When you worry about these things, it’s as though you’re standing stock still in the middle of the path with your eyes closed.

You can’t get there any faster by thinking so hard.

Just take a step.

Depending on the length of your legs, a single step happens in about a half-second. Is there something you can you do in your space today that would take a half-second?

The idea isn’t to get to the end of the trail in one fell swoop. Your legs aren’t that long – and neither is your attention span.

Maybe, just maybe, you’d be willing to take a “walk” through your workspace today, taking half-second actions to move what you can.

That fourth squirrel will appear when it’s supposed to and no amount of thinking will make it come faster.

Enjoy your walk.

Care to comment?

The “What do YOU do?” series gives you a glimpse into my life as a messy, creative person and invites you to share your organizing insights and ideas. Jump in – you’re an expert on your own experience.

It’s happened enough times that it’s become a joke: It’s not Office Spa Day unless someone breaks a shredder.

All that vigorous cleaning and the poor shredders don’t stand a chance!

Why shred in the first place?

Besides the fact that I live in the identity-theft capital of the U.S.? It’s just smart.

What is currently working well for me:

We own a shredder. That’s a good start. Technically, it belongs to Inspired Spouse, but I do occasionally use it. Yup.

(I’m fishing… can you tell?)

What I’m currently working on:

Everything else. I know I should shred things like account numbers and checks and stuff, but I tend to err on the risky side, I’m afraid.

The shredder lives in Inspired Spouse’s office, not mine. So I have to (ungh!) get up from my desk to use it. I’d rather recycle.

How do YOU do your shredding?

Please share your pearls of wisdom. Help is needed in the Inspired House! : )

Share your insights and ideas! Your comments on your own process are welcome. House rules: Give advice to me or others only when it’s specifically requested. This makes exploring safe and learning possible for every reader.

6 comments

While I want this blog to be an oasis that nourishes you, sometimes I come across remarkable stuff that has only a passing resemblance to relevant blog content. ADD is my excuse for the random fun you’ll find here. Enjoy!

Got stuff?

Sometimes half the journey is knowing where to send it all!

Here are some out-there ideas for giving things away to be reused:

• Humane Societies take pet food, blankets, paper towel rolls, newspapers
• Latex paint recycle centers
• Craigslist.org
• Freecycle.org
• And this awesome article has a bunch of other ideas (hat tip to OregonStager)

What wacky things do you recycle?

The ADDness goes on, but I’ll stop here for now. Have you any random suggestions to add?

3 comments

Do you have an abusive relationship with your clutter?

Have you ever said something along the lines of:

I need to whip my office into shape, cut through the clutter, and/or kick my own butt.

A quick Google search reveals phrases like:

• Fight and Beat Clutter
• Conquer Clutter
• War on Clutter
• Clutter Busters
• Combating clutter

Um. What’s with the violence?

Seriously.

I mean no disrespect. If you use this kind of language, it reflects a certain degree of frustration with your circumstances. Overwhelm. Fed-up-edness.

Violent language is a concealed attempt to motivate. It’s arguably effective, but at what cost?

If you use violent language about your clutter, you are both the abuser and the victim at the same time. It means that every foray into your workspace to get work done  feels like a battle that you’re simultaneously winning and losing.

Not feeling inspired at work? No wonder.

Make peace with your piles

Making peace with your clutter begins with a simple thing: calling it by its proper name.

Is it really clutter? Or is it bank statements, notes from a conversation, and unsorted mail? Maybe it’s notes about a new idea. Or your kids’ drawings from first grade.

Call each object by its real name. And a lot of that anger and violence will dissipate.

What it’s there for

If you’re like a lot of people who remember only what they can see, having items around and visible is an intention to remind yourself. It may not always work well, but you’re making an effort to care for yourself.

The point is to reflect on the intention of saving the things you’ve saved and honor the choice you made.

We talk about this in more depth in Office Spa Day, but when you can find respect for your choices, the violent relationship dissipates. In its place what evolves is a desire to care for yourself, your space, and your stuff in a loving way.

Care to comment?

Remember when you were a kid, and “getting mail” was really exciting?

Maybe it was a card from your grandmother, a letter from a pen-pal, or even the Publishers Clearinghouse sweepstakes envelope (am I the only one who used to play with the little magazine stamps as “stickers”?). Back in they day, getting mail was fun and kind of exciting. Of course, we got less of it, and we usually didn’t have to worry about things like “filing” or “paying” or “sorting.”

Nowadays, getting mail usually means bills (ugh), junk mail (double ugh), or magazines (fun, but potential clutter). While most of our everyday communication takes place on the phone or online, snail mail is still a presence in our lives… and on our countertops or desktops!

Here’s what I do for snail mail

What works well for me:

Most junk never crosses the threshold into my house. I keep my recycle bin near the door between my garage and house, the entrance I use when I’m coming in the house after retrieving my mail. Before I enter the house, I pause for a minute and pull out all of the flyers, pamphlets and junk mail envelopes that don’t contain private information, and I dump them directly into the recycle bin. They never come in the house.

The shreddable items (credit card offers, for example) come in the house, but go directly into the shredder. If I set them on my desk or counter (ostensibly to “shred later”) they sit there for weeks. Directly to the shredder they go!

The magazines go onto a small end table that sits near my loveseat. Once the shelf on that end table is full, I have to either recycle magazines currently on the shelf, or (if everything on the shelf is Need To Read material) the new magazines get tossed into the recycle bin with the junk mail before ever coming in the house–until some room is made on the end table shelf for new ones!

What I’m working on:

The “needs some attention” stuff is tough. The flyer for a conference I want to attend and need to register for. The bill I need write a check for and pay. The invitation I need to RSVP for (after checking my calendar and figuring out travel details).

The items that require some interim step between receiving it in the mail and disposing of it are the ones that befuddle me, and often end up being tossed in a pile on my desk where they promptly… sit. (Well, they sit *and* act as the foundation layer for additional pieces of “needs further action” snail mail that come later… so let’s not pretend that they’re completely useless.)

And then there’s the outgoing mail that I need to generate: birthday cards, thank you notes, the stuff that I want to send the “old fashioned” way rather than by email. I have the card, I have the stationery, I have the stamps… but all those separate pieces usually wind up sitting on my desk (near that nefarious pile of “needs further action” mail) rather than getting assembled and mailed.

What do YOU do with your snail mail?

What works really well for you? What are you working on?

7 comments

A soulful, backwards way to create change in your work and life

With a title like this, you must think that I’ve finally gone off the deep end.

I’m in my right mind. Honest.

If you’ve been reading very long, you already know that I am a self-professed messy, creative person. The ideas I share and the concepts I teach come directly from my personal journey with creating order in my business and my life.

Well, I want to share with you a secret that I discovered along this sometimes chaotic path to soulful, inspired organization.

I stepped on the scale last week – and surprised myself!

Even though my approach works for my clients every day, sometimes I still surprise myself. For example, last week I was shocked to find that, without doing much, I’d easily lost 10 pounds. Off my body.

After resisting diets and exercise for years, this was nothing short of miraculous.

And. On top of this, I realized that my life, in and outside of work, is more balanced that ever before. My desk stays clean. I’m having more fun. I’m enjoying my life more.

I’m no Goody Two Shoes.

It wasn’t always this way. Just ask my family. I was scattered, sloppy, over-committed, and prone to bouts of exhaustion and drama after overextending myself for too long.

So, like the weight loss, the balance I feel in my work and the enjoyment I feel in my life are nothing short of miraculous.

And I haven’t worked all that hard at it.

Here’s how I got from there to here (and so can you)

I started accepting myself exactly as I am right now.

(Before your roll your eyes and click away, bear with me.)

Here’s what I mean:

I took a good long look at my life and discovered that guilt and self-judgment weren’t all that effective at making the changes I wanted in my life. Yelling at myself for my clutter didn’t improve anything, it just made me feel really badly. Berating myself for forgetting a commitment didn’t get me to change. I just felt horrible instead.

Maybe you can relate to wanting something to change (your office, for example). To be different – and yet not be able to make it happen.

In my heart, I honestly wanted to have less clutter, more clarity, more free time. One day, it dawned on me that harsh self-judgment just wasn’t that effective at creating the results I wanted.

So I started experimenting with a totally different strategy: acceptance.

The golden key

In the words of educator, Carl Rogers, “People only seriously consider change when they feel accepted for exactly who they are.” Acceptance is the key. Acceptance has the power to transform.

The acceptance, in this case, was coming from within.

It was halting at first, make no mistake. But over time, I began to accept myself and my choices as neutral and things started to shift.

Here’s why acceptance is the golden key: If you’re trying to grow a business, you need business skills. More importantly, it’s you who’s running the business, so you also need self skills. Acceptance is arguably the most important.

The litmus test

If you’re not sure if you’re being judgmental or accepting, imagine saying or doing to someone else (an employee, for example) what you’re saying or doing to yourself.

Berating yourself for another missed appointment or overdue bill? Insisting that you work 10 days in a row without any free time to dream? Harshly critiquing your work as inferior or substandard?

Can you imagine doing or saying these things to another living soul? If not, this is your litmus test. You could use some acceptance.

Judgment says: “You slob. Why can’t you ever keep anything organized?”
Acceptance says: “Hmm. I can’t see the surface of my desk.” (neutral)

Judgment says: “I’m so fat and ugly. I don’t deserve clothes that feel good.”
Acceptance says: “I weigh 188 pounds.” (neutral)

Judgment says: “Taking time for myself is unimportant and selfish.”
Acceptance says: “I’m not sure what I’d do with some me-time.” (neutral)

Is there room for more acceptance in your life?

Acceptance is a decision you make again and again.

And again. The amazing thing is that when you accept yourself and free your spirit from self-judgment, your stuckest, most unappealing behaviors and traits will start to shift. Without having to work so hard.

My clean office, 10 pounds lost, and happy heart are proof.

Things to try

1. Notice your self talk and whether there is room for more kindness in it.

2. Practice saying things that are neutral, rather than judgmental. Even if it feels awkward. This will take practice.

3. Celebrate small successes. With this technique, change comes in bite-sized pieces. Practice noticing them and congratulating yourself when they happen.

5 comments

Without a trash can, nothing goes anywhere. Everything, but everything is on its way to the trash can – it’s just a matter of when.

Your trash can and recycle bins are like the drain in your sink. Without one, your stuff floweth over and your space gets pretty mucked up.

Yet, waste receptacles are an overlooked tool in many home offices. Sometimes they’re too small, too far out of reach, or completely non-existent. Any of these scenarios are invisible barriers that slow you down and distract you while you’re working.

The gift of having your trash in flow is that it gives you clear space to work, think, and focus. Ahhh.

Here’s what I do for trash in my own home office

What works well for me:

When I’m almost overwhelmed, I clean up. My office *always* used to be a mess. Now that it’s more manageable, I more easily notice when I’m at the threshold of overwhelm.

When about 80% of my desk surface is covered, I start feeling a little panicky and disoriented. When I feel this, I stop whatever I’m doing and clean up until my desk is almost (or completely) clear. This happens about every 1-2 weeks and takes about 15-30 minutes, but I don’t schedule it. I just pay attention – then act.

My trash can is located just to the right of my desk – within arm’s reach. I’m right-handed, so anything I need to throw away is usually in that hand already. I don’t have to get up. In it goes without a second thought.

The recycle bin is under my desk where I can reach it. I toss out more paper than anything else. No matter what direction I’m facing, I don’t have to think, I just throw it in there and keep working.

I tie an existing habit to a new habit. (Hat tip to Havi.) Our trash pickup is on Monday morning, so on Sunday night, along with the rest of the household, I empty my office trash as well. This keeps the unwanted stuff flowing out of my workspace.

What I’m working on

Recycling. Because the recycle bin is under my desk, I can’t actually see it. We don’t have recycling pickup (like we do for garbage), so I forget to empty the bag and it gets way out of control. Sometimes I have to forcefully stuff things in. This is quite shy of my goal of flow.

I hate to vacuum. It’s loud, mind-numbing, and it upsets the Inspired Cat. Technically, though, tiny bits on the carpet constitute garbage. After a while, the schmutz starts to bug me, so I drag out the old watermelon of a vacuum to deal with it. Grudgingly. I confess, I’m not working very hard on this one.

What do YOU do for trash?

What works really well for you? What are you working on?

Share your insights and ideas! Remember to be kind to yourself and others.

10 comments

How the stuff around you is a sign of abundance

You have stuff.

Maybe you hate the way the printer works. Or the snarl of cords that lurk under your desk. Maybe it’s the massive accumulation of half-finished projects. Or papers that may have been important once, but now fill you with dread.

Sometimes it feels like your stuff has you.

Because of the negative feelings you have about some of the items in your workspace, you begin to resists the entire space. The whole enchilada. You feel cramped, uncomfortable, and it’s hard to get anything done.

Over time, you start to develop a barely-tolerable relationship with your space.

Renegotiate your relationship

If you are in a relationship with a person who nourishes you, you actively care for that relationship and give it your time and attention. You give back what he or she gives to you. You grow closer and feel loved and supported.

It’s the same way with your belongings.

If something you own feels unsupportive or draggy, it’s healthy for you to manage it so that it doesn’t affect you negatively – or you can simply let it go.

You have a right to a workspace that feels clear and inspiring.

Find gratitude for your stuff

While you may feel enslaved by stuff, in reality, you are swimming in abundance. Every object around you is like a friend, waiting to assist you, help you, or inspire you.

Even negative-feeling items around you are your devoted, if imperfect, servants.

• That printer will print out anything you ask, at any time of day, in almost unlimited amounts. Could you possibly imagine asking a flesh-and-blood human to do the same?

• That pile of books, if overwhelming, are a collection of teachers gathered together to inform and advise you.

• The desk, though it looks out of control, it’s a sacred space dedicated to your work. This space helps you create, complete important projects, and is the altar from which your greatest gifts are offered.

What overflowing abundance you have, right in your very midst!

And your stuff will nourish you in return.

What thing in your space is most distracting to you right now? Take a moment to notice it.

It is serving you? What do you feel grateful for about this item?

Where would you like this item to go – so that you feel more clear and supported while you’re working? You might want to let it go entirely. You might want to put it somewhere out of sight. It’s up to you. Whatever you feel compelled to do, take that one action.

If you do this process, one object at a time, you will feel clearer, lighter and will have practiced a profound kind of self care.

And aren’t you worth it?

5 comments

Surprising discoveries about the nature of your workspace

This week, I learned something that shocked me.

Not once, but twice – in one week – someone told me that they really liked my newsletter and that they would schedule a one-on-one with me once they got their office cleaned up.

This wasn’t a sales conversation, mind you, they just offered this information because they really, really like Inspired Home Office.

That last part – about cleaning up before getting help – totally shocked me.

Jen gets a clue

I talked over this discovery with Inspired Spouse. As a dental hygienist, she shared that if people don’t brush before their cleaning, “they feel embarrassed and are really apologetic.”

This made perfect sense.

It feels pretty awkward to be seen with your stuff hanging out. No wonder people want to clean up before getting help.

Reassurance for embarrassment

If you feel embarrassed about how your office looks, take heart. You are in good company. Two people last week and plenty more. In fact, I’m still blushing about the “before” photo I posted last week from the before-and-after photos of my own office redesign.

If the thought of sharing a photo of your space makes you squirm, whoo! I completely understand! I want to offer you reassurance that you don’t have everything figured out. Your space doesn’t have to be perfect or clutter free.

Your inner critic might have a million things to say about the current condition of your space, but rest assured – it is really okay as-is. Gummed up and uncomfortable is remarkably normal.

Your office is like a puppy

Have you ever tried to train a puppy? They are so cute and wiggly and (ahem) kind of messy. Your workspace is kind of like a puppy – it’s creative and wiggly and it gets messy all over the place. Believe it or not, that mess is actually quite useful (I’ll get to that in a minute).

Requiring yourself to clean up your office before getting support is kind of like insisting your puppy be obedient before taking her to puppy school.

If your puppy is still in that goofy phase, she might not be perfect in class, but you get a lot out of taking it together. It’s fun to learn and grow together. And you can use what you learn later when you’re both more experienced.

Mess is useful.

If you have a messy office, starting from where you are right now can be good for the same reasons. You may not be able to implement everything immediately, but you’ll learn a lot of skills you can use again and again.

The other thing? With no puppy, it’s hard to practice teaching her to “sit” and “stay”.

Mess gives you the raw materials for an organizing system. If you throw it all away, it actually slows down the organizing process. You have to wait till it all comes back again and then organize.

You might look around you and think, “Well, if mess is useful, I have a lot of useful in here.” If you do, I invite you to notice if you’re isolating yourself because you think you have to figure it all out before you can get help figuring it out.

Nothing to do – no judgment – just notice if you expect that of yourself.

Things to try

1. Inquire. If you want more structure in your space, think about what your needs are. Do you need a buddy? Do you need a clear goal? Do you need an incentive (chocolate, anyone)? What would give you the support you need?

2. Try a little tenderness. Practice being gentle with yourself and create compassionate expectations (not brutal ones). Treat yourself like you would a cherished friend. If puppies get pats and rewards, so can you.

3. Notice if you want support. Support can look like a lot of different things. You may have someone you trust that you can include in your process. You can read this to feel encouraged and nourished. Think about if there’s support you’ve been missing.

What’s important is that you find a way to begin.

As you create organic systems in your space, you’ll get more focus in your business, more spaciousness for your creativity, more income (who couldn’t use more of that?), and more confidence to move your plans forward.

Organizing doesn’t have to be embarrassing or painful, it just has to work for you. What do you need to move forward today?

2 comments

The upside of piles and why your brain likes them so much.

Maybe you loved taking human biology in school – maybe you hated it. I was a fan, myself, until we reached the chapter about the brain.

The stomach? Got it.

The heart and lungs? Got it.

The filtering liver – a little mysterious – though comprehensible. But, to me, the human brain was a gray globby thing that made no sense at all.

The problem? The aforementioned “globby” part. I couldn’t see the mechanics. Studying neuron cell diagrams didn’t help one bit. I just couldn’t wrap my brain around how that tofu-like mass could made my body move, see, or think.

Now that I’m a more patient grown-up, I’ve dedicated myself to learning about the brain to include in my work. At Inspired Home Office, of course, we talk a lot about the brain since it has such a profound impact on how you concentrate (or not) and how you organize your stuff.

Ready for some nerdy stuff?

Some research circa-1970, discovered specific neurons in your brain that process the edges of objects. Object edges? Crazy. There are, in fact, even neurons that respond to the distance between and the movement of object edges, too.

Uneducated, but my guess is that this edge-noticing neuron helped our ancestors visually track prey and predators.

Even if you’re not hunting buffalo or running from an angry mastodon, this research is relevant to organizing your workspace.

Edges in your office

Take a good look around your workspace, and I’ll bet you’ll find object edges everywhere.

Your computer screen has them. Papers have them. Books, files, pens – you name it. It stands to reason that the more edges your brain has to process, the more likely you and your brain might get overwhelmed. All those edges!

Lumps

A lot of creative people, including many of my clients, like lumps. Compared to lots of scattered papers, for example, lumps of papers are soothing. Scattered papers have tons of edges. A lump, by contrast, only has one set of edges.

See where I’m going with this?

If you pile stuff together, you’re actually giving your edge-processing neurons a break. How cool is that?

The trouble starts when you can’t find what you need in your lumps. You can’t always see what’s in your lumps because, well, they’re in a lump!

Helpful lumps and woozles

With apologies to Christopher Robin and Pooh, if you like to lump, you can put your things into helpful lumps:

• Helpful lumps allow you to see things and not forget about them
• Helpful lumps allow you to mentally process as few edges as possible
• Helpful lumps take up less space than a regular lump

My favorite kind of helpful lump looks like this:

This type of stair-step file holder has a small footprint on your desk, but allows you to see everything at once. (URL added to photos for your convenience – I’m not a vendor for the companies that carry these products.)

Incidentally, I’m not crazy about the folders with clasps (in photo) since they’re hard to get into. But the black wire thing is awesome.

Other helpful lumps can look like this (Notice the lack of a lid? Definitely a good thing.):

Or this…

Mine?

Okay, I’ll show you. It looks like this:

Client files were removed for privacy – I’m not that neat. Oh, and don’t talk to me about the wallpaper. It’s a project, trust me.

Other ideas? Your helpful lumps don’t have to live in a folder. I worked with a client recently who was thinking about putting up shelves and giving each project its own basket on the shelf, like a little nest for each idea to incubate in.

Be creative with making more helpful lumps. Trust what you need.

Things to try

Do you have a bunch of randomly sorted items that make your brain process edges?

Play with putting them into helpful lumps using the examples above and see what happens. It can be surprisingly fun!

Care to comment?