• attention deficit
• hyper
• depressed
• anxious
• autistic
• distractable
• anti-social

I feel yucky just typing these. When I was in grade school, my teachers said I was “not performing to potential”, “talkative”, “a daydreamer”. The worst was “Queen of the Space Cadets”. Ouch. Years later, as an adult, I got the label “attention deficit disorder”.

Brain labels erode confidence

Although I’m sure my teachers meant no harm, their labeling made me feel different – in a way that isolated me and prevented me from asking for help. Somehow that label meant that the behavior was my problem. If I would just try harder… (ever heard that one?)

In my heart of hearts, I knew I was fine just the way I was — I loved being creative and imaginative — but not everyone is that lucky. Over time, we unconsciously absorb the belief that being different is not okay. We fall prey to the belief that we’re inferior, not intelligent, or as good as those who easily fit the norm.

Intelligence is more than your IQ

Ode Magazine recently published an article I’m crazy about. It’s called Your Brain is a Rain Forest, by Thomas Armstrong, which explores the concept of “neurodiversity”. Instead of a one-size-fits-all model brain, he suggests that there’s an infinite variety of brain types — all of them useful in their own right.

Instead of automatically labeling brains that deviate from the norm as aberant or inferior, Armstrong  argues persuasively that brain labels are, among other things, an indicator of our culture’s bias. Western culture is fast-paced, highly social, driven, and productive, so it’s inherently biased against brains that process slowly, are introverted, methodical, or dreamy. This is a loss, since all brains (and their people) have something valuable to contribute.

Just look at the life of Temple Grandin, autistic genius and creator of a humane cattle chute.

Caring for your brain in a sped-up, overstimulating world

As I’ve been writing this, the grass is being mowed outside my office. I can’t change this fact. I’ve gotten up about 6 times, turned on classical music, closed the door, closed the window, and put on my noise-canceling headphones — all to manage my focus.

In Armstrong’s article, he emphasizes the importance of constructing what he calls “positive niches” for your kind of brain. Just like birds or plants, different brains thrive in environments that compliment their unique qualities.

In addition to communities and geographic areas Armstrong discusses, at Inspired Home Office we create micro-level positive niches. My purpose is to help you create an environment that supports you and encourages your creativity. I never focus on your brain’s weaknesses. Instead, we explore what your brain does well so that you can integrate it into your work environment.

Some of the the unique traits and intellect that clients demonstrate include:

• emotion
• sensitivity and intuition
• creativity
• vision
• movement
• placement of physical objects
• systems
• relationships

When viewed through this positive lens, “deficiencies” become assets that are used to inform the creation of a nourishing environment. For example, someone who is highly visual might need something beautiful (window view, painting, collage, inspirational quote) to look at while working. Someone with a lot of energy might use a bouncy chair or treadmill while using the computer, so she’s not rigidly confined to a desk. Someone who craves solitude for reflection and renewal can set up systems that buffer her from interruption.

Your brain is a unique and beautiful gift

Take a moment to entertain this idea: if you struggle in your work environment, the problem isn’t your or your brain, it’s simply your environment. It doesn’t yet match your brain’s needs.

Don’t let a label run your life. Take a few minutes to read Armstrong’s article for full impact and begin to celebrate the brain you have.

Then explore: What’s one (small or large) adjustment you can make to your current workspace so that it more closely matches your brain’s strengths?

Has this happened to you before?

What do you do?

Things that work for me

When it happens to me, I like to pause for a moment and see if there are any emotions that need some space. This is especially effective for things that I have sentimental attachment to. Old purses. Sweet cards from loved ones. I pause and feel the feelings.

If it’s a more practical item, I like to ask myself, “What do you need?” and really listen to the soft reply that often comes. I also ask myself, “Do you need this? Do you love this? Does it support you and your spirit?” These questions really help me get to the bottom and release the frozenness.

These usually help clarify the next step.

Things that don’t work so well

Well, there’s always good old denial. “Oops!  A whole drawerful of miscellaneous power cords?! Let’s pretend I didn’t see that! Moving right along…” When something it too complex or I’m already overwhelmed, this is quite effective – in the short run. In the long run? Stuff doesn’t get released and it builds up.

Saving it for later is my other strategy. I do this especially with binders full of information from classes or workshops I’ve attended and paid good money for. “Someday” I’ll go through them all and make even better use of the material in them. Never happens.

What works for you?

When you’re clearing and you find something you want to release, but can’t, what do YOU do?

Please share your thoughts below…

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Just about everyone has one part of the house where the unwanted curiosities go. Sometimes it’s a drawer or an unused room, sometimes it’s in the attic or basement. When I have an item I’m not sure I need anymore, it goes in the mudroom for the next trip to the garage.

Here’s a list of some of our most recent unwanted oddities:

• a large box from a computer part
• a stack of unloved books
• a huge laundry soap bucket
• several bags of sticky, empty soda cans
• our old mattress

I didn’t think about what I wanted to do with all these things when they went to the garage. I just know I don’t want them in the house — so out they went!

The outcome of deferring

Putting stuff in the garage (or other room) without thinking defers making the final decision. Deferred decisions have a very “ugh” feeling to them. No matter what room you put things in you can tell by how it feels.

Sometimes I go out in the garage and I just can’t bear to look around. It’s too overwhelming. If you can relate to this feeling, it’s normal. Your brain can only handle one thing a a time (no matter how well you multitask), and when there are innumerable things in your garage, it stops your brain in its tracks. Instant overwhelm.

Every time we defer deciding what to do with an object, we add to our feelings of overwhelm.

Wrestling with “more is more”

It’s normal to be overwhelmed, in part because of the world in which you live.

I used to live in a house built in the 1920s. I loved the Craftsman style and architecture – what I hated was the lack of storage. When we finished the basement, the first priority was adding closet space. Looking back, it makes me wonder what’s changed so much about lifestyles in 100 years that would warrant such a drastic need for storage. Many older houses just had a nail to hang a Sunday dress on! Are human beings so different today?

Humans haven’t changed in a century, but our culture’s priorities have. Most Westerners are caught up in the pursuit of the newest, the biggest, the latest trends – even though very little of it adds lasting satisfaction or peace to our lives. I think that marketing messages escalate our fears of being caught unprepared and being the odd-person-out. We collect stuff to feel safe.

The more we stuff we accumulate, the more time we spend managing it all. This effectively reduces the time we have for the relationships we crave.

Alternatives (they do exist!)

A variety of communities have sprung up around voluntary simplicity and the slow movement. Wise people are waking up to the idea that more/newer/better doesn’t fulfill our heart’s needs. These communities help people reclaim their lives and loves.

As I’ve been on my own path to slowing down and choosing simplicity, I am finding more time to self-nourish, to enjoy my partner and friends, and even reclaim a hobby or two. How 20th century!

While I don’t have anything to share in discussions about TV shows or the latest gadgets (I own neither), I would really rather hear about people’s hearts anyway. I’m slowly defining myself less by what I own, and more by who I am.

But what about the stuff in my garage?

Right. About that. Whether your stuff comes from your office, kitchen, or other room, everything makes its way to the garage in the end. And there it sits, accumulating. Waiting for you to decide its fate.

The dread of this project comes from deferring so many decisions into one place – especially if you have attachment or emotions toward any of the items that languish there.

My primary suggestion is to make peace with letting it go. You will inevitably let each thing go – either now or when you die. The question is: how long you want to live with that “ugh” energy?

If you’ve had enough, roll up your sleeves and try these 3 practical steps:

1. The journey of a thousand miles:
Start with one thing in your garage. One thing only. Pick it up and look at it. Make room for any feelings that come up for you around this item.

2. Find where it goes:
Be curious about where it goes next. Once you’ve decided, commit to letting it go even if you haven’t gotten all the possible use out of it. Even if you think you could/should make money from it. Let go.

Research appropriate homes for it, but acknowledge that it’s an alien to you now, not your possession. Once you know where it goes next (recycle, donate, disposal), take it there.

3. Rinse, repeat:
Keep doing these two steps until only the essential remain. It sounds so easy, most people ignore this advice as simplistic. It’s challenging, but very effective. Just start.

Guest blogger,  Anne Forbes

From Lists to Circles

I am a list-maker. I especially excel when it comes to To-Do lists in a variety of forms. Lately, I’ve found that my linear lists are not serving me well. They need to be re-done every week or so, they aren’t flexible, they get messy, and they get buried under the current project on my desk.

I am also a Wheel-keeper. That means that I track the seasons and cycles of my life in tune with the natural world, using circular templates that I created called the Wheels of Time and Place, and I teach others to join me in the rewards of this practice. Recently, during an Office Spa Day with Jen, I experienced breakthrough:

Get those to-dos onto a circle!

A Wheel of To-Do’s for a Year

My inspiration for this idea comes from Marian, who has been keeping circular Wheel of the Year journals with me for a number of years. One of her innovations is to use her Wheel to create and track her To-Do list through the seasons. In her own words,

“I use a Wheel of the Year to track what’s happening with the sun, moon, and planets, as well as projects I would like to accomplish throughout the year. I write down each task on a sticky note, in a specific color for different categories. I move the sticky notes around as needed to adjust the timing. I remove a sticky note when I’ve accomplished a project, so by the end of the year there are only a few left. So instead of filling up, it’s like an emptying out, which is a very satisfying feeling!”

To-Do Lists for Shorter Time Frames

My self-appointed task during the Office Spa Day was to take my current linear to-do list and transfer it to a Wheel, which I post on the wall behind my desk. I found that looking at a whole year at once was too much, so I set it up for three months, leading up to the Summer Solstice.

I divided my To-Do Wheel into four categories, sized by their relative importance to me:

1. Creative-Growing Edges, the largest category
2. Current Teaching and Outreach
3. Business (marketing, ecommerce, book-keeping, etc.)
4. Stuff, the smallest and most miscellaneous category

By the end of Office Spa time, I had all of my items off of the linear list, onto sticky notes, and onto the Wheel. It was an amazing feeling! I selected an image for the center that reminds me to abide in a feeling of equanimity.

At the end of each day, I remove the tasks that I have completed and move tasks for the next day into the center of the Wheel. This is also a time that I often divide a large task into smaller ones.

To be sure that I am looking ahead, I add longer range plans as placeholders in their appropriate category. This helps me keep them in mind while streamlining the workflow before me in the moment.

The result – more joy in my work, more focus, and a feeling of integration – just what circles are best at doing!

Wise woman Anne Forbes failed her first attempt at retirement and instead created the Wheels of Time and Place, an attractive toolkit and set of practices for connecting to the natural world every day. The toolkit holds a set of circular journals that individuals, groups, or classrooms use as nature journals, storytelling journals, spiritual journals, or a combination. You can read more about her and her work at www.partnersinplace.com.

(c) Marmalade Moon, used with permission

When two different clients twice mentioned Kate England’s work over at Marmalade Moon, I had to check it out. I mean, just the name sounded delicious!

Kate is a visual artist and designer who (among other things) creates icons that make desktop organizing easier. They’re appealing to the eye. I confess I haven’t tried these yet, but the idea of color-coded folders on my computer desktop sounds amazing. Lots of creative people think in color, not words — so it’s worth taking a look.

Kate even offers a whole line of free folder icons, which if you’re tempted by the idea they would allow you to play with this concept (and try it out) without spending a dime. I’m going to give them a whirl the next time I organize my desktop.

Best of all? Kate provides instructions how to set up and use these icons on your own desktop, step-by-step. They work for PC and Mac.

Thoughts? Me-toos? If you have used these, what do you think?

However, if you were hanging out in the office with me and watched me “go looking”, nothing was actually happening. I was just staring out the window. In my mind there was lots going on.

Here’s where I went:

• I need that document.
• Where is it? (thinking) Ah, it’s in that file.
• (getting a mental picture) Oh, but it’s messy in there.
• Scary! Don’t make me go!
• Where’s the chocolate?

Between the remembering of the file’s location and its contents, I felt dread. I don’t want to deal with the messiness. It’s confusing. It’s frustrating! I haven’t touched it in at least 6 months, so I don’t know what else is in there. I don’t want to get all tangled in it! That’s so stressful to me.

Wisdom of emotions

When we react emotionally to our stuff, it means that it’s running us, not the other way around. That dread and even fear can be paralyzing. It can prevent you from doing all the cool things you want to do with your finite, precious days on the planet.

When you have big resistance to your stuff, take a moment to pause and see what’s going on. Pause to see what you need.

Putting the I back in “control”

Okay, so there’s not really an “i” in the word “control”, but you get my drift. It’s time to make that stuff yours again. Re-establish your sovereignty in your space.

Some of the things you can do to accomplish a peace treaty with a scary file (or drawer or closet) include:

• Shining a light – literally and metaphorically. Take everything out and take a good look around.
• Making friends – Some of the stuff inside you may want to keep. Have a happy reunion!
• Letting go - The fact that it was fear-inducing means that some purging is in order. Remove what you don’t need or love.

I’m going back into that file right now to pull out what I need, and I’m making a date to sort through the rest. I’m ready to remove whatever’s lurking! Whew!

Business cards

We put so much work into designing our own and so much money on printing and so much courage into sharing them, it feels terrible to just throw out someone else’s card. Don’t you agree?

Here’s what I do

When it comes to business cards, I have a politeness policy: I accept them if offered (and take them if I want them), but with the inner understanding that I’ll toss/recycle them if I don’t plan to use the information.

It hasn’t always been this way, but I’ve reached a level of trust that when I need something, the right thing will come along. If I need a painter, I’ll ask around and find the perfect person. It takes too much energy for me to hang on to business cards just because I might need them someday. I’m not willing to devote time to organizing every single one anymore.

The business cards I do keep? They go into an alphabetized folder with these handy plastic sheets that look like this (link provided for reference).

I don’t use it often, but it’s helpful to have – and all those cute little cards stay contained.

It’s worth mentioning that I don’t alphabetize by last name. I file by what I’ll remember. If I look at the card and the first thing that comes to mind is “recycling”, I file it under “R”. If I know that I only remember the person’s first name, I highlight it and put it under the corresponding letter. It’s only a system that works for me, but that’s the point. It works. : )

How about you?

Your turn! If you’d like, please share what you’re doing that helps you keep track of business cards. Your ideas help everyone!

Your comments on your own process are welcome. Just remember to give advice to me or others only when it’s specifically requested. This makes exploring safe and learning possible for every reader.

Except…

On the random occasion I need to plug something into the USB ports, I end up on my hands and knees trying to find the plug in. It’s hard to see under there, even though they face forward. I couldn’t tell if the plug was facing the right direction and there was usually cursing involved, I’m sorry to say.

Until I got this cool thingamijig!

It looks like a 4-armed octopus. A quadipus. One end plugs into a USB port and stays there. Then you can choose any flexible arm to plug something into. You can lift it, turn it, bring it into the light. Other USB “splitters” are square and boxy. I like this one because it’s not only saved me a bunch of hassle, but it’s also kind of silly and fun.

The one featured is from Amazon, but I got mine at Staples.

Dr. Abby Heppner

What she does: Abby Heppner is a chiropractic doctor in Salem, Oregon who owns her own practice and works with families to prevent and treat pain.

What she loves best about her office: If we’d asked a month ago, she would have said, “Nothing.” Since she’s read Fun In Functional, she found a way to make the things she looks at positive and beautiful even in a tiny, shared office. Wow!

Abby’s organizing genius idea:

Abby went from having what she called the “Post-it(R) Note Crazy Wall,” to containing all those notes into 3 elegant, labeled manila files:

• Things to do this week
• Things to do next week
• Long-term projects

The best parts of this system for Abby:

• A place to put all those tiny sticky notes.
• The folders fit in her laptop bag and are easy to transport.
• Notes are reduced into small, digestible chunks of information.
• She knows when the actions need to be done.
• She can see when she’s finished with the week’s tasks.

Impact on her business:

• Feeling less overwhelmed and more in control.
• Neater piles and less stuff.
• Things seem more manageable because she’s taking on only what she can do.
• More present with her patients.

Listen to the recording (12 minutes)

Genius quote:

“It’s so much nicer to have a clean little space than a messy little space.”
- Dr. Abby Heppner

The goal: Unsubscribe from as many automatic emails as possible

Why we don’t do it

You just want to get through your email, right? I know I do! So when we receive unwanted email, reactively clicking “delete” does the trick — in the short run.

By contrast, unsubscribing takes an extra couple of steps. You usually have to scroll to the bottom of the email and click “unsubscribe”. Sometimes you have to go to a website and enter your email address or click a button. Some sites even ask you to tell them why you’re “leaving”.

So, one of the reasons why we don’t unsubscribe is that it takes extra time and thought. We’re busy.

The other reason we don’t: Relationships

I have a friend who receives all of her friends newsletters, probably 20 in total each month, and she “can’t” unsubscribe because she doesn’t want to hurt their feelings.

Can you relate? Maybe you had good intentions when you signed up, but now you never read them. Or you aren’t interested in the topic. Or you’re just not close anymore. Whatever the reason, every time you get one of those emails, you get a little dose of guilt along with it.

Take courage. If you take a moment to explain why you’re unsubscribing, chances are good that you won’t permanently damage the relationship. Something like, “Unsubscribing helps me create more simplicity in my life. I still value our connection.” As long as it’s honest, this keeps the door open.

Why it’s useful

Unsubbing is useful because it can drastically reduce the volume and sheer numbers of email you receive weekly. Imagine only receiving emails you want!

It also saves you a lot of time, not just from clearing your inbox, but also prevent you getting distracted by reading things that don’t interest you. You can be more focused when the items in your inbox are relevant to your work.

How to do it

Are you sold on the idea yet? If you are, the key is mindfulness.

Host an email mindfulness party. For the next week, every time you check your inbox, ask yourself these questions when you open an email:

• Do I want this?
• If no, where did it come from?
• Is there a way to prevent this in the future?
• Take that next step to prevent future emails — and unsubscribe.

Practice this for just a week and chances are good that your email load will become lighter. You’ll be able to focus on doing what you love and less time on what you don’t.

Thoughts on unsubscribing? Yeah, buts? Me toos?